How to: Compare two versions of a document.
Solution:
Click 'Compare Versions...', in the 'Revisions' dialog box.
NOTE: The two documents being compared must have different filenames or the same filename in different folders.
1) Open the edited version of the document.
2) Select the 'Tools' menu and select 'Revisions...'. (The Revisions dialog box appears.)
3) Click 'Compare Versions...'. (The Compare Versions dialog box appears.)
4) Select the name of the original document from the 'Look in' list box, or type its name in the 'File name' box.
5) Click 'Open'. (The original document and the already open edited version become one document, with revisions marked.)
NOTE: To display revision marks, select the 'Tools' menu and select 'Options', click the 'Revisions' tab, type the desired information, and click 'OK'.
6) Accept or reject the revisions:
a) Select the 'Tools' menu and select 'Revisions...'. (The Revisions dialog box appears.)
b) Do one of the following:
1] To accept ALL revisions, click 'Accept All'.
2] To reject ALL revisions, click 'Reject All'.
3] To review one revision at a time:
a] Click 'Review...'. (The Review Revisions dialog box appears.)
b] For each revision, do one of the following:
1} To accept the single revision, click 'Accept'.
2} To reject the single revision, click 'Reject'.
c] After deciding on each revision, click 'Find', to move to the next revision.
d] Click 'Close', after each revision is decided.
c) Click 'OK' if the 'Revisions' dialog box reappears.
NOTE 1: Word displays the reviewer's name, along with the date and time the revision was made.
To undo the last revision accepted or rejected, click 'Undo Last'.
NOTE 2: To track revisions from multiple reviewers, Word assigns a color to each reviewer. If there are more than eight reviewers, colors are reused.
